Get Berkshire Active takes its role in preventing and detecting fraud very seriously and we take a zero tolerance approach to those who seek to commit an act of fraud, theft, corruption or bribery against us or our funding partners. We might use personal information provided by you in order to conduct appropriate identity checks. Personal information that you provide may be disclosed to a credit reference or fraud prevention agency, which may keep a record of that information.
It is the responsibility of the organisation applying to ensure all information contained in the application is accurate. If you provide false or inaccurate information in your application or at any point in the life of any funding we award you and fraud is identified, we will provide details to fraud prevention agencies to prevent fraud and money laundering. If you are a company this will include the names of the Company Directors at the time of the fraud. You must undertake to inform all Directors, Trustees and Committee members of this notice.
We investigate all allegations of fraud in accordance with our Counter Fraud Strategy which includes seeking both criminal and civil prosecutions. More information about our Counter Fraud Strategy can be found on our website.
As Get Berkshire Active is a charity funded by Public Bodies and a registered data controller, we must comply with the Data Protection Act 2018 ("the Act"). We are committed to protecting your privacy and will ensure any personal information is handled properly under the Act.
We will use the information you give us on the application form and in supporting documents for:
- assessing applications
- monitoring grants
- evaluating the way our funding programmes work and the effect they have
- reporting statistics to Government
We may also give copies of this information to individuals and organisations such as:
- Accountants, auditors and external evaluators
- Other organisations or groups involved in delivering the project across England including Sport England
- Other lottery distributors, government departments
- Other organisations and individuals with a legitimate interest in lottery applications and grants,
- Other organisations for the prevention and detection of fraud,
- Our contractors, processors or agents who may be engaged by us to provide support services to enable us to fulfil the purposes set out above
We shall retain the personal and organisation data provided by you in accordance with the terms of our file retention schedule based on the categories outlined below:
- Successful revenue applications – 6 years
- Successful capital applications – 12 years
- Unsuccessful application – 2 years
- Withdrawn applications – 1 year
Our funding partners (Sport England) may retain your personal and organisation data in the same format and timescale as set out above.
We store any personal data within the UK or EEA.